Workflow
Early-payment discount capture
Not losing a negotiated discount because the invoice sat in an approval queue over a weekend.
Part of Claims & Offers
The problem
Early-payment terms are negotiated once and then depend entirely on operational speed to be worth anything. The discount window is usually short, the approval chain is not built around it, and nobody is watching the deadline. So a term that was worth arguing over in the contract negotiation quietly expires, invoice after invoice, and the loss never appears anywhere as a number because a discount not taken is not a transaction.
How VapusFin handles it
- 01
Discount terms are read from the invoice and from the master agreement it falls under, and the deadline is calculated from the correct start date rather than the date of receipt.
- 02
The invoice's position in the approval queue is tracked against that deadline, and invoices approaching a closing window are prioritised for review.
- 03
Where an invoice is clean and the window is short, it can be routed for straight-through processing under rules you set, so the discount is not lost to queue position.
- 04
Every window that closes unused is recorded with the reason, so a pattern — one approver, one entity, one vendor — becomes visible rather than staying anecdotal.
Describe the workflow that costs you most
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