Workflow
Vendor onboarding and data capture
Getting the vendor record right at the start, because everything downstream is checked against it.
Part of Fraud & anomaly detection
The problem
Vendor master data is created under time pressure by whoever needs the vendor paid, which is how you end up with the same supplier under four names, tax identifiers that were never validated, and bank details taken from an email. Every downstream control — duplicate detection, three-way matching, fraud checks, tax reporting — is checked against that record, so a weak vendor master quietly weakens all of them.
How VapusFin handles it
- 01
Vendor details are captured and validated at onboarding: legal name, tax identifiers, registered address and banking details, checked for structure, status and internal consistency.
- 02
New records are compared against existing vendors to catch the same supplier arriving under a different name, address or identifier.
- 03
Banking details are verified out of band before the first payment, and any later change is treated as a new verification rather than an edit.
- 04
The completed record becomes the baseline that duplicate detection, contract checking and behavioural fraud detection all compare against.
Describe the workflow that costs you most
If the one you are looking for is not listed, it is probably still something we handle. Tell us what happens today and we will walk through what it would look like.